octopos — Feb–May 2026 Release

• Beautiful, branded pass design with your cover image, brand colors, and a live preview right in BackOffice while you set it up.
• One-tap Add to Wallet from your public reward-card page, reward emails, and reward SMS messages.
• Knows which phone the customer is on — Android shoppers see the Google Wallet button, iPhone shoppers see Apple Wallet. Loading states for both.
• When a customer earns, redeems, or otherwise sees their rewards change, their Apple Wallet pass quietly updates and notifies them.
• Reward point balances now sync reliably to Google Wallet, so the number on a customer's phone always matches the number in BackOffice.
• New configuration screen in BackOffice for wallet branding — colors, image cropping, and QR-code blur for a polished look.
• Cleaner empty states: if a customer has no rewards yet, the pass no longer shows a confusing “top eligible” label.
• If your wallet setting is turned off and a customer taps the button, they now see a clear message instead of nothing happening.

• Create, edit, confirm, and PDF a Purchase Bill in one workflow, with the ability to deactivate or delete bills you no longer need.
• Built-in Payments — record what you've paid against a bill, see full payment history, and filter bills by payment status.
• Turn a confirmed Purchase Receipt into a Purchase Bill in one click, or create a manual bill from scratch when there's no receipt to link to.
• Friendly empty state when there are no bills yet, so new users know what to do first.
• Payment status now shows as Pending (instead of the misleading “Partial”) until the amount paid lines up — no more guessing where a bill stands.
• Separate permissions for Purchase Bills and Purchase Bill Payments, so you can decide exactly who in your team can do what.

• New PO Formula and Purchase Trend charts on the order overview help you spot what you order most and how spend is changing over time.
• New Stock Coverage indicator on each PO — at a glance, see how long the items you're ordering should last.
• Redesigned Purchase Order list with more columns and a cleaner empty state when there's nothing on order yet.
• Refreshed PO PDF layout, with amounts formatted to match Purchase Receipts so everything looks consistent.
• Streamlined “Void Order” flow — no more double prompt.
• If a Purchase Order already has a receipt, the “Create Receipt” button is disabled so you can't accidentally create a duplicate.

• Upload a PDF or photo of a vendor invoice and Octopos automatically reads the line items, prices, and quantities.
• Visual highlights on the scanned invoice show exactly what the system picked up — easy to spot-check and correct.
• Smart product matching links each invoice line to an existing product in your catalog. If there's no match, create a new product right from the screen.
• Upload your invoice and keep working — we process it in the background and the receipt updates to Processing while we're working on it.
• Cleaner confirmed-receipt view with a new tab layout and refreshed line-item cards, plus a new Margin Impact column so you can see how each receipt affects your margins.
• Set up a brand-new Unit of Measure right from the invoice during confirmation — no need to leave the workflow.
• Product search inside Purchase Receipt now finds products by case UPC and any additional barcode, not just the primary one.
• New Cost Changes report column and improved Audit Trail entries make it easy to see when costs moved and why.
• Friendly empty state when a receipt has no line items yet, and clearer messages when you start a receipt from a PO.
• Available as a monthly add-on — contact your account manager to enable AI Vendor Upload for your business.

• Run exports on demand or on a schedule — the schedule respects your plan and runs automatically.
• AGDC report with proper time-zone handling per location and correct UPC vs. primary-barcode behavior.
• Export history page with sticky headers and the right time zone shown for each location, so reports are easy to scan even with many locations.
• Tightened security on saved sFTP credentials and on file names — no surprises in your exported files.
• Available on the AI Suite Business Plan and automatically hidden for accounts that don't have it.

• Aging buckets calculated using each location's time zone so “30 days overdue” really means 30 days for that store.
• Filter by aging bucket, search by vendor, and export to PDF or Excel.
• Clear bill-date display and due-amount logic, with a fully responsive table that works well on a laptop or phone.
• New permission so you can choose who on your team is allowed to see vendor payables.

• Create, edit, activate, and deactivate brands — with a quick notification each time so your team knows what changed.
• New Brand filter on every Inventory report and inside Product Sync, plus the mobile app — slice your data by brand in one click.
• Update a brand on a product and the change flows to every location that shares that barcode automatically — no more updating each location by hand.
• On Product Edit, the brand dropdown moved up to Basic Info where you'd expect it.

Adjust stock without leaving the Products page — Add, Subtract, or Recount inline, see the primary barcode right in the modal, and trust the per-location validation to catch typos (a Restock can't be zero, add/subtract amounts stay within sensible bounds).

Cost Calculator is now a standalone tool with its own save and edit flow, plus its own refreshed look. Two small fixes shipped alongside: clicking outside the calculator now closes it as expected, and the modal background renders cleanly on every browser.

• Manage Purchase Orders, Transfer Orders, and Purchase Receipts directly from the mobile app — no laptop needed when you're on the floor or at a vendor.
• Run Order and POS Station reports tenant-wide right from your phone.
• Faster, cleaner product updates from mobile, including better handling of product images.
• The first “which store am I?” lookup now works without needing to be signed in, so the sign-in flow is one tap quicker.